KB - Categories

KB - Categories
Name:	KB - Categories
Tech Name:	AOK_Knowledge_Base_Categories
Class Name:	AOK_Knowledge_Base_Categories
Type:	Standard
Template:	Assignable, Basic
Custom Module:	No
Auditable:	Yes
Importable:	No
Reportable:	Yes
Hide module on Main Page:	No

Short Description

The Knowledge Base Category Module efficiently categorizes knowledge base articles with a many-to-many relationship model. Users can create and manage categories, associating them with various articles for improved organization and accessibility. This module enhances knowledge management by allowing users to easily navigate a structured and interconnected knowledge base.

Business Description

Overview

The "Knowledge Base Category" module in the MintHCM system is a tool that simplifies the organization and management of knowledge base information. This module centralizes data related to knowledge base categories and offers key fields for effective categorization and easy retrieval of essential information.

The "Name" field allows users to assign distinctive names to each category, ensuring clear identification and efficient organization of different knowledge base topics. By providing descriptive names, users can easily understand the content of each category at a glance. The "Description" field plays a crucial role in enhancing understanding and quick access to relevant data. Users can add detailed descriptions or brief summaries, enabling others to grasp the essence of the content within a particular category swiftly. The "Created By Date" field automatically records the date of category creation and is non-editable. This feature helps users to organize the knowledge base chronologically and ensures access to the most up-to-date information. The "Date Modified" field automatically captures the latest date of record editing, allowing users to monitor recent changes and updates made to each category. By staying informed about modifications, users can ensure that the knowledge base is accurate and always current.

One of the key strengths of the "Knowledge Base Category" module is its support for establishing relationships between different categories using a many-to-many (n:n) relationship model. This capability enables users to associate multiple categories with various articles, making it easier to discover interconnected information and facilitating effective knowledge retrieval.

Fields

The 'Knowledge Base Category' module comprises several fields, each serving a specific purpose in capturing together with organizing knowledge and information. Here is a detailed explanation of each field:

Name		The "Name" field allows users to assign distinctive titles to each category, making it easier to organize and identify knowledge base topics efficiently.
Description		The "Description" field provides detailed summaries or brief descriptions, helping users quickly understand the content within each category.
Created By		The "Created By" field allows users to specify the creator's name or username, providing valuable ownership information for each record within the system.
Date Created		The "Date Created" field automatically captures and records the date when the record was created.
Date Modified		Automatically capturing the latest editing date, this field allows users to stay informed about recent changes and updates to each category, ensuring accuracy and currency in the knowledge base.

Custom Actions

Processes

Related Processes

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Affected by

Initiating

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Structure

Fields

Name	Type	Required	Validations	Visible	Editable
Assigned to	relate	No		Yes	Yes
Created By	relate	No		Yes	No
Date Created	datetime	No		Yes	No
Date Modified	datetime	No		Yes	No
Description	text	No		Yes	Yes
Modified By Name	relate	No		Yes	No
Name	name	Yes		Yes	Yes

Relationships

Laft	Type	Right	Short Description	Relationship
Users	one-to-many	KB - Categories	Specific Sugar user can modify many account records, but specific account record last modification was performed by specific user.	Relationship: Users - AOK_Knowledge_Base_Categories
Users	one-to-many	KB - Categories	Specific Sugar user can create many account records, but specific account record can be created by only one user.	Relationship: Users - AOK_Knowledge_Base_Categories
Users	one-to-many	KB - Categories	Specific Sugar user can be assigned to many account records, but specific account record can only have one user assigned.	Relationship: Users - AOK_Knowledge_Base_Categories