Locations

Locations
Name:	Locations
Tech Name:	FP_Event_Locations
Class Name:	FP_Event_Locations
Type:	Standard
Template:	Security_groups, Assignable, Basic
Custom Module:	No
Auditable:	Yes
Importable:	No
Reportable:	Yes
Hide module on Main Page:	No

Short Description

The "Locations" module offers a straightforward approach to managing organizational spaces. Users can create, edit, and store various location entries, supporting event planning. The module's entries act as references when organizing events, allowing users to quickly select appropriate venues.

1. 
2. 
3. 

Overview

The "Locations" module in MintHCM serves as a practical tool for defining various venues within an organization. It allows users to store essential details such as the location's Name, Description, Capacity, and address information. Linked with the "Events" module, it enables users to associate specific events with particular locations, facilitating straightforward event planning.

It's relationship with the "Events" module, enables seamless integration between location details and event organization. When creating an event in the "Events" module, users can select a location from the list of predefined entries in the "Locations" module. This association ensures that event records contain accurate venue information, enhancing the event management process.

Additionally, below each location record, there is an event subpanel displaying a list of all events related to that location. Users can sort these events by time, providing a clear view of upcoming events in the selected location. This feature enhances user experience, allowing for efficient event management and better organization within the system.

By maintaining this structured relationship, MintHCM users can efficiently organize events, knowing that the location details are consistent, reliable, and readily available. This integration streamlines event planning and contributes to a more organized and efficient workflow within the organization.

Fields

The Locations module comprises several standard fields, each serving a specific purpose in capturing and organizing location-related information. Here is a detailed explanation of each field:

Name		Name of the Location record. Serves as a link to the record's detailed view from anywhere in the portal, including list view.
Description		Allows users to provide additional context or details related to this particular location. In the "Description" field you can include any information that seem relevant to the created record.
Capacity		Represents the maximum number of individuals the location can accommodate.
Address		Captures the street address and a locale number of the location.
City		Records the city where the location is situated.
Postcode		Specifies the postal code or ZIP code of the location's area.
County		Indicates the county or region where the location is located.
Country		Specifies the country where the location is situated.

Note: Fields marked with an asterisk on the form are required. Saving the record without providing input to them beforehand won't be possible.

FAQ

How does the system handle instances where multiple events require the same location simultaneously?

The system doesn't restrict the assignment of multiple events to the same location, even if their scheduled times overlap and the total attendance exceeds the venue's capacity. It allows users to assign events without checking for conflicts regarding the venue's availability or capacity.

Can users set up recurring events tied to specific locations, and if so, how flexible are these recurrence options?

Yes it is possible. Please refer to the Events module for further information on that issue.

How does the system handle situations where an event needs to be moved or relocated to a different venue?

Users can relocate events by editing event details, removing the current location, and selecting a new one from existing records. Users can also create a new location record if the location they are looking fore isn't represented by any existing record.

Custom Actions

Processes

Related Processes

Related Process Steps

Related Features

Affected by

Initiating

Related Integrations

Structure

Fields

Name	Type	Required	Validations	Visible	Editable
Address	varchar	Yes		Yes	Yes
Assigned to	relate	No		Yes	Yes
Capacity	varchar	No		Yes	Yes
City	varchar	Yes		Yes	Yes
Country	varchar	No		Yes	Yes
County	varchar	No		Yes	Yes
Created By	relate	No		Yes	No
Date Created	datetime	No		Yes	No
Date Modified	datetime	No		Yes	No
Description	text	No		Yes	Yes
Modified By Name	relate	No		Yes	No
Name	name	Yes		Yes	Yes
Postcode	varchar	Yes		Yes	Yes

Relationships

Laft	Type	Right	Short Description	Relationship
Users	one-to-many	Locations	Specific Sugar user can modify many account records, but specific account record last modification was performed by specific user.	Relationship: Users - FP_Event_Locations
Users	one-to-many	Locations	Specific Sugar user can create many account records, but specific account record can be created by only one user.	Relationship: Users - FP_Event_Locations
Users	one-to-many	Locations	Specific Sugar user can be assigned to many account records, but specific account record can only have one user assigned.	Relationship: Users - FP_Event_Locations