Recruitment

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Revision as of 12:51, 7 January 2020 by Kurkiewiczk (talk | contribs)

Info
Process Name Recruitment
Process Type ⧼ev-Business Process⧽
Related Processes
Related Modules Recruitments, Positions, Roles, Candidates, Candidatures
Recruitment

Short Description

Process of recruitment with description of all records needed to conduct one.


Description

To start a recruitment process, firstly, you have to create certain records in a particular modules. Most of this records will be related to each other and sometimes are required to create one another. This are:

  • Role
  • Position
  • Recruitment
  • Candidates
  • Candidatures

Recruitment process can end in converting a candidature into employee, whom you can later manage in MintHCM.


Positions

Positions are required to create Recruitements and Salary Ranges. They are also needed in Onboarding and Offboarding processes.

Positions - Create New

There are two ways to create a position.

You can do it manually in Positions Module or using Create Position button in a Role record view.

In the first case, you have to provide:

Name - a name of a position. This field is required.

Status - can be toggled between Planned, Active and Inactive.

Supervised Unit - can be chose from the Organizational Units List

Supervisor - a position to whom this position reports to. Can be chosen from the Positions list.

Assigned to - person to whom this record is assigned to.

Description - a description of the Position.

While creating a Position from a Role, name and status fields are filled automatically. However, you have to provide the rest of fields by editing this newly created Position.

There are plenty of relations you can create to a position. One of most important are employees on the particular positions. There are more relations, i.e.: Salary Ranges, Recruitments, Organizational Units and others.

Role

A role can be created in Roles module.

Positions - Create New

While creating new role, you can provide:

Name - a name of a position. This field is required.

Status - can be toggled between Planned, Active and Inactive.

Assigned to - person to whom this record is assigned to.

Description - a description of the Role.

Recruitment

A Recruitment can be created in Recruitment module.

Positions - Create New

It is required to create Candidatures. Numerous Candidatures can be related to one recruitment.

While creating a Recruitment, you can provide:

Start Date - determine start date of the recruitment. This field is required.

End Date - determine end date of the recruitment.

Status - choose a status of the recruitment. It can be: For approval, Planned, Open, Closed.

Positions - Choose a position form Positions module that the recruitment is to cover. This field is required.

Currency - determine a currency of a salary.

Salary to - determine minimum salary at the recruitment. This field is required.

Salary from - determine top salary at the recruitment. This field is required.

Project Description - provide a description of the recruitment.

Vacancy Amount - determine a number of vacancies that the recruitment should cover. This field os only available for Recruitment Type - Once or when it is not set.

Start Work Date - determine a date that a recruited employee is to start working.

Recruitment Channels - by this field you can find a list of channels, such as social media or HR portals, through which the recruitment will take place.

Recruitment Type - You can choose from Once (one-time recruitment) and Continuous (when recruitment has no end date defined). This field is required.

Candidates

New Candidates can be created in Candidates module.

Positions - Create New

Candidates are required to create Candidatures. One Candidate can be related to numerous Candidatures.

While creating a candidate, you can provide information in several sections:

Contact Information

In this section you can provide basic information about the candidate you create a profile for.

First Name - enter candidate’s first name.

Last Name - enter the candidate’s last name.

Mobile Phone - enter a mobile phone number.

E-mail - enter an e-mail address or a few of them. you can set a primary email address, opt out any of them or mark invalid email address.

Primary Address and Alternate Address - bot addresses consist of the same elements:

  • Street - enter a street name and number,
  • City - enter a city name.
  • State - enter a state name.
  • Postal Code - enter a postal number.
  • Country - enter a country name.


Copy address from left - if selected, Alternate Address is copied from Primary Address

Birthdate - enter the candidate’s birthdate. This fields is required.

More Information

In this section you can provide some more information about the candidate:

Potential - choose from: Not applicable, Contact us in the future, Not contact. TODO

Need of relocation - select if candidate needs relocation.

Description - provide candidate description.

Social Media

In this section you can provide URLs to candidate’s social media profiles:

LinkedIn, Goldenline, Facebook, Skype.

Other

There is only one field in this section:

Assigned to - an user to whom this record is assigned to.

Candidatures

New Candidatures can be created in Candidatures module.

Positions - Create New

While creating a candidature, you can provide information in several sections:

General information

In this section you can provide basic information about the candidature.

Status - choose status of the candidature from the list provided.

To Decide - check if the candidature is yet to be considered.

Candidate - choose a candidate from Candidates modules. This field is required.

Original Recruitment - choose from Recruitments module an original recruitment that reveled the candidature.

Current Recruitment - choose from Recruitments module an recruitment that the candidature is related to now.

Application Date - determine the date of candidate's application

Status Information - provide detailed information about the candidature status.

Entry Interview - provide short raport form candidate’s entry interview.

Source - choose source of candidate’s origin from the list provided.

Task Grade - grade candidate’s task accomplishment form 1 to 10.

Scoring - score the candidature form 1 to 10.

Financial Requirements

In this section you can specify financial requirements of this candidature.

Employment Form - choose a form of employment from the list consistent of: Contract of employment, Contract of specific work, Contract of commission, Business.

Net Amount Contract - determine the amount.

Currency - choose a currency of a salary.

Net Amount - determine the amount.

Gross Amount - determine the amount.

Notice - provide any remarks about financial requirements.

Employment Conditions

In this section you can specify final employment conditions.

Final Employment Form - choose a form of employment from the list consistent of: Contract of employment, Contract of specific work, Contract of commission, Business.

Salary brutto/netto Contract - TODO

Notice - provide any remarks about financial requirements.

Other

Assigned to - an user to whom this record is assigned to.

Description - provide a description of the candidature.

Convert to Employee

After the Candidature is ready, you can proceed to its record view. Here, after the recruitment process is completed, you can quickly create an employee and user, by clicking Convert to employee.

A popup will appear.

Convert to Employee

In popup you can provide a login, so that system creates not only the employee, but also the user with the login provided.

If you leave the login field blank, the user will be created, but username will be empty and its status will be set to inactive.

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